Catalog Menu

Leave of Absence Provisions

Students must submit a written request for a LOA to the Program Director. The Program Director and Director of Education will review the student's eligibility for a LOA and ensure that all information and documentation has been provided.
There must be a reasonable expectation that the student will return from the LOA in the period indicated, in order for a LOA to be granted. The student will be informed, in writing, of the decision to grant or deny the request for LOA by the Director of Education.
Students should know their financial responsibility prior to taking an LOA.
Students may not exceed 180 calendar days on LOA within a continuous 12 month period (not applicable to military students).
Students in the VN program AOS degree programs, and ADN program will not be eligible for LOA during the first term of the program.
If an LOA occurs anytime during a module or course in progress, students will be required to retake those courses in their entirety. Students will receive a W grade for such module or courses )not applicable to military students).
Students will not be eligible for any financial aid while on LOA and may be required to complete additional financial aid documents.
Students who fail to return from LOA on the scheduled date will be dismissed from the program. This may impact a student's loan repayment obligations (not applicable to military students).
Students making tuition payments to the College remain under that obligation during a LOA.
If a student who has received Title IV loans fails to return from a LOA, the Federal loan grace period begins retroactively from the date the leave began (see above Effect of Leave of Absence on Student Financial Aid for Degree Programs).
If students do not return following the LOA period, the College must apply its refund policy in accordance with the state and federal guidelines ( see above Effect of Leave of Absence on Student Financial Aid for Degree Programs).
The Department of Veterans Affairs will be notified immediately if a Veterans Affairs student is granted a LOA.
Class size limitations: the Vocational Nursing program may deny LOA requests in the second term of the program at the discretion of the Director of Nursing and Executive Director ( not applicable to military students).
The College will provide students with a tentative schedule based on the estimated return date. Scheduled cannot be guaranteed and students may have to return to a different session depending on course availability.

Required documentation for LOA:
Military Duty: Student must provide military orders/documentation.

Serious injury or illness:
Student must provide medical documentation or attestation stating the student is unable to attend school an the date upon which the student is expected to return to school.
Student must provide medical documentation or attestation stating the student must be available to care for the family member and the date the student is expected to return to school
Death in the immediate family: Student must provide documentation such as a death certificate or obituary.
Maternity: Student must provide medical documentation stating the amount of the time required for maternity leave.
Jury Duty: Students selected to serve on a jury are eligible to request a LOA. Students must provide official court documents stating the time of service required of the student prior to the LOA being granted.
Extenuating circumstances: Students encountering other extenuating circumstances not listed above may apply for a LOA by providing documentation of the circumstances. The determination of whether these circumstances are appropriate grounds for a LOA are at the discretion of the College.

Share This Catalog Page:

Leave of Absence Provisions

Want to learn more about ACC? Please fill out the form:

Still Have Questions?