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Leave of Absence Provisions

  • Students must submit a written request for a LOA to the Program Director. The Program Director and Director of Education will review the student's eligibility for a LOA and ensure that all information and documentation has been provided.
  • There must be a reasonable expectation that the student will return from the LOA in the period indicated, in order for a LOA to be granted. The student will be informed, in writing, of the decision to grant or deny the request for LOA by the Director of Education.
  • Students should know their financial responsibility prior to taking an LOA.
  • Students may not exceed 180 calendar days on LOA within a continuous 12 month period (not applicable to military students).
  • Students in the VN program AOS degree programs, and ADN program will not be eligible for LOA during the first term of the program.
  • If an LOA occurs anytime during a module or course in progress, students will be required to retake those courses in their entirety. Students will receive a W grade for such module or courses )not applicable to military students). 
  • Students will not be eligible for any financial aid while on LOA and may be required to complete additional financial aid documents.
  • Students who fail to return from LOA on the scheduled date will be dismissed from the program. This may impact a student's loan repayment obligations (not applicable to military students).
  •  Students making tuition payments to the College remain under that obligation during a LOA.
  • If a student who has received Title IV loans fails to return from a LOA, the Federal loan grace period begins retroactively from the date the leave began (see above Effect of Leave of Absence on Student Financial Aid for Degree Programs).
  • If students do not return following the LOA period, the College must apply its refund policy in accordance  with the state and federal guidelines ( see above Effect of Leave of Absence on Student Financial Aid for Degree Programs).
  • The Department of Veterans Affairs will be notified immediately if a Veterans Affairs student is granted a LOA. 
  • Class size limitations:  the Vocational Nursing program may deny LOA requests in the second term of the program at the discretion of the Director of Nursing and Executive Director ( not applicable to military students). 
  • The College will provide students with a tentative schedule based on the estimated return date. Scheduled cannot be guaranteed and students may have to return to a different session depending on course availability.

    Required documentation for LOA:
  • Military Duty: Student must provide military orders/documentation.

    Serious injury or illness:
  • Student must provide medical documentation or attestation stating the student is unable to attend school an the date upon  which the student is expected to return to school.
  • Student must provide medical documentation or attestation stating the student must be available to care for the family member and the date the student is expected to return to school

  • Death in the immediate family: Student must provide documentation such as a death certificate or obituary. 
  • Maternity: Student must provide medical documentation stating the amount of the time required for maternity leave.
  • Jury Duty: Students selected to serve on a jury are eligible to request a LOA. Students must provide official court documents stating the time of service required of the student prior to the LOA being granted.
  • Extenuating circumstances: Students encountering other extenuating circumstances not listed above may apply for a LOA by providing documentation of the circumstances. The determination of whether these circumstances are appropriate grounds for a LOA are at the discretion of the College. 

 

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