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Cancellation and Tuition Refund Policy

Student's Right to Cancel

New students have the right to cancel the enrollment agreement including any equipment purchased directly from ACC such as books, materials, and supplies or any other goods related to the instruction offered in the enrollment agreement, if notice of cancellation is made within seven (7) calendar days (excluding holidays) of enrollment or by the seventh (7th) calendar day following the scheduled program start date, whichever is later. Books purchased from ACC must be returned to the school in "like new" condition within the cancellation period, or students will be liable for the full cost. Students who remain enrolled beyond day 8 will be charged tuition and fees retroactive to day 1 of the program.

Cancellation shall occur when the student gives written notice of cancellation at the address of the College shown on top of the front page of the enrollment agreement. Students can submit this written notice by mail, hand delivery, or email. The written notice of cancellation need not take any particular form and, however expressed, it is effective if it shows that the student no longer wishes to be bound by the enrollment agreement. The College may administratively cancel a student if they are unresponsive after the first week and fail to attend classes in the second week.

If the student cancels the enrollment agreement, the College will not charge institutional charges; however, the College retains the nonrefundable application fee and may charge for books and equipment not returned in a timely manner in "like new" condition.

Tuition Refund Policy

Students have the right to withdraw from a program of instruction at any time. For the purposes of determining the amount the student owes for the time attended, the student shall be deemed to have withdrawn from the program when any of the following occurs:

  • Notify the College of withdrawal or the actual date of withdrawal; or
  • The College terminates the enrollment; or
  • Student fails to attend any classes for ten (10) consecutive scheduled class days, excluding College holidays.

Students enrolled in degree programs are charged each ten week quarter for the tuition, fees, and supplies attributable to the courses attempted during the quarter, as well as any books purchased directly from ACC for the term.  Students enrolled in diploma programs other than Vocational Nursing are charged for the entire program during the first module.  Students enrolled in Vocational Nursing are charged at the beginning of each academic year for the tuition and fees attributable to courses attempted during the academic year, as well as for books purchased directly from ACC for the entire program.  All book and supplies purchased directly from ACC for diploma programs are charged and distributed during the first module, unless the student has submitted written notification that he/she will obtain the required books from another source. 

If the student withdraws from the program after the period allowed for cancellation of the agreement the College will calculate whether a refund of tuition, fees, or supplies is due for the payment period (degree students) or period of enrollment (diploma students). The refund amount will be the difference between earned charges and unearned charges for the payment period or period of enrollment.  Earned charges are calculated by dividing the number of calendar days completed (or hours completed for Vocational Nursing or Dental Assisting programs) by the total number of calendar days in the payment period or period of enrollment (or total hours in the period of enrollment for Vocational Nursing or Dental Assisting). The College will remit any required refund within 45 days following the withdrawal. Books purchased directly from ACC are not refundable unless returned to the school in "like new" condition within ten (10) days of issuance. 

For students receiving funds through the Federal Student Aid program, unearned funds will be returned to the lenders or grant programs in the order required under Federal Law. For non-federal student financial aid program funds, the institutional/California state refund policy shall be a pro-rata refund of funds paid for institutional charges. Any remaining balance will be paid according to the most recent "Authorization to Retain Funds" form on file with the financial aid office at the time of withdrawal.

In addition to the Return of Title IV requirements for federal financial aid recipients, the institution is required by the State to calculate a prorated tuition refund for all students who have completed less than 60% of their period of attendance, regardless of whether or not the student received Title IV funds. However, the federal formula for Return of Title IV funds may result in a larger refund than the State tuition refund policy. In that case, the institution and/or the student must return the sum resulting in the larger of the two calculations to the appropriate Title IV program. Therefore, the student may, after Title IV funds are returned, owe a balance to the institution.

If the College has given the student any equipment, or other materials, the student shall return it to the College within 10 days following the date of the notice of withdrawal. If the student fails to return this equipment and other materials, in "like new" condition within the 10 day period, the College may deduct its documented cost from any refund that may be due to the student. Once the student pays for the equipment, it is the student's to keep without further obligation. In any event, students will never be charged more than the equipment charges stated in the contract.

 

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